The special meeting of the Village of Arcade Board of Trustees, Wyoming County, New York was held on Tuesday, December 6, 2005 at 6:00pm there were:

PRESENT

Mayor Doster, Deputy Mayor Richard Kosmerl, Trustee Paul Burkett, Trustee Hugh Ely, Trustee Reisdorf, Police Chief John Laird, Superintendent of Public Works Larry Kilburn, and Clerk/Treasurer Pam Beiersdorf

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 21st day of November 2005 and the same posted on the 21st day of November 2005.

ELECTRIC DEPARTMENT FINANCIAL PLANNING AND BUDGET

Board members attended this special meeting to discuss electric department financial planning, budget, and cash flow.

Discussions included analysis of receipts and disbursements, suggested improvements to our collection process, evaluation of credit card acceptance, evaluation of a budget program or balanced billing, and investigation into increased late penalties.

The regular meeting of the Village of Arcade Board of Trustees, Wyoming County, New York was held on Tuesday, December 6, 2005 at 7:00pm there were:

PRESENT

Mayor Doster, Deputy Mayor Richard Kosmerl, Trustee Paul Burkett, Trustee Hugh Ely, Trustee Reisdorf, Police Chief John Laird, Superintendent of Public Works Larry Kilburn, and Clerk/Treasurer Pam Beiersdorf

ALSO PRESENT

Carole Jones, Joan Harrison, and Glenn Sampson

NOTICE

Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 21st day of November 2005 and the same posted on the 21st day of November 2005.

PLEDGE TO ALLEGIANCE

Mayor Doster opened the meeting with the Pledge to Allegiance.

APPROVE MINUTES

Motion by Trustee Burkett and seconded by Mayor Doster, the minutes from the regular meeting held on October 18, 2005 be approved as presented by the Clerk.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl		Yes		No	X	Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely		Yes		No	X	Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	3	Yes	0	No	2	Abstain	0	Absent
RESULTS	X	PASS				FAIL

APPROVE MINUTES

Motion by Deputy Mayor Kosmerl and seconded by Mayor Doster, the minutes from the regular meeting held on November 1, 2005 be approved as presented by the Clerk.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett		Yes		No	X	Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	4	Yes	0	No	1	Abstain	0	Absent
RESULTS	X	PASS				FAIL

APPROVE MINUTES

Motion by Trustee Ely and seconded by Deputy Mayor Kosmerl, the minutes from the regular meeting held on November 15, 2005 be approved as presented by the Clerk.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster		Yes		No	X	Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf		Yes		No	X	Abstain		Absent
VOTE TOTAL:	3	Yes	0	No	2	Abstain	0	Absent
RESULTS	X	PASS				FAIL

OPEN BID – POLICE CAR

This meeting having been duly advertised for the receival of bids for a 2000 Chevrolet Impala with police package, the above persons were in attendance. The following bids were received:

Name and Address	Amount
Timothy Webber, Arcade, NY	$1,500.00
Shawn Siddle, Farmersville Station, NY	$1,158.00
Jesse Jansen, Machias, NY	$500.00
Government Cars Distribution Centers, Inc., Miami, FL	$2,088.00

Motion by Mayor Doster and seconded by Trustee Ely, the bid for a 2000 Chevrolet Impala with police package as listed be awarded to Government Cars Distribution Centers, Inc. of Miami FL in the amount of $2,088.00.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

DOWNTOWN STRATEGIC PLAN – COMMITTEE DRAFT

Village residents, Carole Jones and Joan Harrison, prepared and presented their ideas to form a committee comprised of volunteers from all facets of the community, including Mayor, Supervisor, Village Trustees, Town Councilman, Highway Superintendents, Village Police, Senior Citizens, Arcade Area Chamber, Historical Society, Arcade Free Library, Lions Club, VFW, Beautification Committee members, residents, etc.

This committee would review the strategic plan developed by Genesee/Finger Lakes Regional Planning Council, prioritize projects, prepare cost estimates, and present achievable projects for approval.  They explained that the main committee should meet no less than twice a year.  Once approval is obtained from the respective Boards, sub-committees would be formed to finalize the specifics and see the project to completion. Sub-committees would meet on an as-needed basis.

The Board expressed an interest in their proposal and suggested they contact the Town Board and the Lions Club to bring them on board. The Board also asked for an update at the February 7, 2006 scheduled meeting

NOBLE ENVIRONMENTAL – WIND FARM UPDATE

Glenn Sampson, representatives from Noble Environmental Power, provided an update to the Board on the wind farm projects. In regards to the Bliss wind farm, Mr. Sampson explained that they have finalized the negations with land owners and have obtained enough land to proceed. In addition, they have received land rights for the entire length of the transmission lines.  Wind turbines are on order sufficient to complete the Bliss project.  Interconnection meetings with the VOA facility are currently underway. The feasibility has been evaluated and currently work is on the reliability impact study.  This process is expected to take three (3) months and anticipate March 1, 2006 that this Project will be approved by NYS ISO. The support services and interconnection feasibility study agreements with Weathersfield and Allegany County projects are slated for 2007.  The Weathersfield project is initially planned to be 130 megawatts and the Allegany project is initially planned to be 100 megawatts.

Trustee Burkett asked how many turbines were initially planned?  Mr. Sampson replied 67 turbines initially. 

When asked about the benefits the wind farms would provide to the VOA, Superintendent of Public Works Kilburn explained that fees would be received from Noble for the use of its transmission lines.

PERMISSION TO SIGN SUPPORT SERVICES AND REIMBURSEMENT AGREEMENT WITH NOBLE ENVIRONMENTAL POWER, LLC

Motion by Trustee Burkett and seconded by Deputy Mayor Kosmerl permission be granted for Mayor Doster to sign the Support Services and Reimbursement Agreement with Noble Environmental Power. This Agreement is the sole agreement between the VOA and Noble concerning the matters addressed in this Agreement and replaces the Letter Agreement dated August 2, 2005. 

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

PERMISSION TO SIGN INTERCONNECTION SYSTEM RELIABILTY IMPACT STUDY AGREEMENT WITH NOBLE ENVIRONMENTAL POWER, LLC – BLISS WIND FIELD PROJECT

Motion by Trustee Burkett and seconded by Mayor Doster permission be granted for Mayor Doster to sign the Interconnection System Reliability Impact Study Agreement with Noble Environmental Power - Bliss Wind field project as detailed in Appendix 3 to the Large Facility Interconnection Procedures. Costs incurred for this study are covered by the support services and reimbursement agreement above.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

PERMISSION TO SIGN INTERCONNECTION FEASIBILITY STUDY AGREEMENTS WITH NOBLE ENVIRONMENTAL POWER, LLC – ALLEGANY AND WETHERSFIELD WIND FIELD PROJECTS

Motion by Trustee Burkett and seconded by Deputy Mayor Kosmerl permission be granted for Mayor Doster to sign the Interconnection Feasibility Study Agreements with Noble Environmental Power, LLC – Allegany and Wethersfield wind field projects as detailed in Appendix 2 to the Large Facility Interconnection Procedures. Costs incurred for this study are covered by the support services and reimbursement agreement above.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT

Chief Laird advised the Board, that the VOA has been awarded $2,560 to participate in the statewide selective traffic enforcement program.

BIXBY HILL FLOOD MITIGATION UPDATE

Superintendent of Public Works Kilburn informed the Board that the Village of Arcade's Hazard Mitigation Grant Program application for the construction of a flood mitigation project has been approved for the final design, permitting, and construction phase of the project. Construction consists of three (3) retention basins on land between Bixby Hill Road and Park Street, south of Arcade Rural Cemetery.

DONATION RECEIVED

Clerk Beiersdorf advised the Board that through the Federal Surplus Property Program which is administered by the New York State Office of General Services, Bureau of Federal Property Assistance, the VOA received a generous donation from the West Valley Nuclear Services for excess office supplies and office furniture.  A preliminary list of items received values at over $15,000.00. With costs rising and budgets shrinking, recycling office furnishings makes a positive difference not only to the environment but also to our municipalities with limited funding. Our participation in re-use programs also shows that we are interested in managing the Villages assets wisely and sends the message that conservation and waste reduction is an important goal.

FINAL RESIDENTIAL ASSESSMENT RATIO

Clerk Beiersdorf reported that the Tentative and Final 2006 Residential Assessment Ratio prepared by the New York State Office of Real Property Services is 87.64. down from last year's rate of 92.88.

TENTATIVE RAILROAD CEILINGS

Notice has been received from the State of New York, Executive Department, State Board of Real Property Services that the Tentative Railroad Ceiling for the Village assessment roll to be filed in 2006 is $298,770. Last year's railroad ceiling was $292,005.

TENTATIVE SPECIAL FRANCHISE ASSESSMENT

Notice has been received from the State Board of Real Property Services that the tentative Special Franchise Assessments for the Village of Arcade are $1,686,710.  This is down $99,864 from last year’s assessment of $1,786,574.

REVIEW HOLIDAY LIGHTING REGULATIONS

As documented in last years meeting minutes to review Section 817 of the Zoning Law in one year, the Board decided no review or discussion was needed on this topic.

USE OF FACILITIES – APPLICATION, PAYMENT, INSURANCE REQUIREMENTS

Clerk Beiersdorf asked the Board for clarification on the requirements of the Use of Facilities application, payment, and insurance requirements. She was directed to review past board meeting minutes for previously passed motions on this topic.  This item was tabled until the next meeting scheduled for December 20, 2005.

BUDGET ADJUSTMENTS

No budget adjustments were presented by Clerk/Treasurer Beiersdorf to the Board at this meeting.

AUDIT BILLS

Motion by Mayor Doster and seconded by Trustee Burkett, the Village bills be audited and paid and that the Clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

PILOT AGREEMENT - NORTHRIDGE HOMES

Trustee Ely asked if the VOA had received any tax payments from Northridge Homes as indicated in the Pilot Agreement signed in September 2004 among the VOA, Northridge Homes Housing Development Fund Company (HDFC) and Northridge Homes, L.P. for making certain payments in lieu of real property taxes.  Superintendent of Public Works Kilburn stated that the Pilot Agreement was with Northridge Homes and the property remains in the name of HH Housing, Inc.  A payment was received from HH Housing in July 2005 for the value on the tax rolls at that time.  As of this date, Northridge Homes has not taken possession of the property.  Clerk/Treasurer Beiersdorf was requested to contact the Town Assessor, for a new assessment. The transfer should have taken place around the time of the ribbon cutting.  Further discussion will take place on this topic at a future meeting.

ARCADIA HILLS DEVELOPMENT

On December 6, 2005, a development group, met with Village Officials to discuss a preliminary development project to be situated to the west of Northridge Homes.  The proposed projects calls for a multi-phase project that will erect about 87 new single family affordable homes.  The property would face onto and have access off of North Street and some properties facing Cramer Drive, and eventually North Street extension.  The developers plan to come before the Board at the December 20, 2005 meeting.

TEMPORARY RETIREMENT INCENTIVE POLICY

Deputy Mayor Kosmerl presented the Board a revised version of the temporary retirement incentive policy that incorporated changes discussed at the last board meeting.  A full Board was not prepared to take a vote on this item, so it was tabled until the December 20, 2005 meeting.

SMALL CITIES LOAN PROGRAM

Motion by Trustee Ely and seconded by Mayor Doster, the Clerk/Treasurer Beiersdorf be granted permission to advertise the Small Cities Loan Program.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

PERMISSION TO SIGN AGREEMENT WITH WYOMING COUNTY OFFICE FOR THE AGING

Motion by Trustee Burkett and seconded by Trustee Reisdorf, Mayor Michael Doster be granted permission to sign Agreement entered into by the County of Wyoming, Acting by and through its' Office for the Aging and the VOA to use the facility for a nutrition site from January 1, 2006 to December 31, 2006.  The facility will provide storage for paper products and supplies, snow removal, four hours availability 10:30am – 2:30pm on Tuesdays and Thursdays, VOA will supply all utilities, and wall space for a bulletin board. Conditions on behalf of Wyoming County clean tables, chairs, etc., keep work areas clean, supply own equipment for nutrition service, trash bagged appropriately, certificate of liability insurance sent to Clerk/Treasurer, and telephone maintained and paid for by the Office for the Aging as long as the site is utilized for meals.

The motion was passed upon the following vote:

VOTE
Mayor Michael Doster	X	Yes		No		Abstain		Absent
Deputy Mayor Richard Kosmerl	X	Yes		No		Abstain		Absent
Trustee Paul Burkett	X	Yes		No		Abstain		Absent
Trustee Hugh Ely	X	Yes		No		Abstain		Absent
Trustee Daniel Reisdorf	X	Yes		No		Abstain		Absent
VOTE TOTAL:	5	Yes	0	No	0	Abstain	0	Absent
RESULTS	X	PASS				FAIL

GRAY FOX PARKING LOT

Further discussions on this topic occurred, however, the Board recommended that Superintendent of Public Works Kilburn obtain legal council and report back to the Board.  This item was tabled until the January 3, 2006 meeting.

EXECUTIVE SESSION

Motion by Trustee Ely, seconded by Trustee Burkett, and unanimously carried the Board enter into executive session for potential disciplinary action against a specific employee at 8:45pm.

Motion by Mayor Doster, seconded by Trustee Burkett, and unanimously carried the Board exit executive session at 9:02pm.

REPORTS RECEIVED

• The following reports were received, reviewed, and placed on file:
• Ambulance (November 2005)

ADJOURN

There being no further business to come before the Board the meeting duly adjourned at 9:02m upon motion by Deputy Mayor Kosmerl and seconded by Trustee Burkett.

       Clerk/Treasurer