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At a regular meeting of the Board of Trustees of the Village of Arcade, Wyoming County, New York held on Tuesday, July 20, 2004, at 7:00 P.M. there were:
PRESENT
Mayor Michael Doster, Deputy Mayor Hugh Ely, Trustee Paul Burkett, Trustee Richard Kosmerl, Trustee Daniel Reisdorf, Superintendent Larry A. Kilburn
ABSENT
Police Chief John Laird
ALSO PRESENT
Rachel George – Arcade Herald, Kathleen Dear, Cyndi Gradl, Neil Williams, Sandra Pirdy, Peggy Youngers and daughter, Gayle Sprague, Bill Sprague, Joe Owens, Sandy and Ray Milks, David Merryfield, Tom Walla, Vicki and Rick Simar
NOTICE
Pursuant to Article 7 of the Public Officers Law, notice of this meeting was given to the media on the 13th day of July, 2004 and the same posted on the 13th day of July, 2004.
PLEDGE TO ALLEGIANCE
Mayor Doster opened the meeting with the Pledge to Allegiance.
APPROVE MINUTES
Motion by Trustee Kosmerl, seconded by Trustee Burkett and unanimously carried the minutes from a regular board meeting held on July 6, 2004 be approved as presented.
ECONOMIC DEVELOPMENT LOAN – AMERICAN CORADIUS, INC.
Kathleen Dear from Stuart I. Brown, Inc. discussed an application for an Economic Development Loan in the amount of $40,000 for American Coradius, Inc. The loan would have an interest rate of 6% for a period of 42 months with interest only payments for the first 6 months. After discussion the board requested an amendment to the SEQR Statutory Checklist to change manmade hazards from review required to not applicable.
The following resolution was offered by Trustee Kosmerl and seconded by Mayor Doster:
RESOLUTION
WHEREAS, the Village of Arcade has received funding under the 1996 Small Cities Program to implement an economic development program to assist local businesses to expand and create new employment opportunities for residents; and
WHEREAS, the Village has established a revolving loan fund with revenues generated from the repayment of loans approved under the original program; and
WHEREAS, the revolving loan fund is available for other eligible economic development activities; and
WHEREAS, the Village has promoted the availability of the Small Cities Program and encouraged local businesses to apply for assistance; and
WHEREAS, the Village has received an application from American Coradius Inc. (ACI) for $40,000 in loan assistance to provide working capital funding to facilitate the expansion of the firm’s operations at 560 West Main Street, and
WHEREAS, the Loan Review Committee has reviewed the application and supporting documentation and has recommended approval of the loan request, subject to certain terms and conditions; and
WHEREAS, the Village has determined that the project is necessary and appropriate to achieve CDBG program objectives.
NOW THEREFORE BE IT RESOLVED, the Village Board of Trustees accepts the Loan Review Committee’s recommendations and authorizes approval of the loan request.
The above resolution was adopted upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Aye
Trustee Paul Burkett Aye
Trustee Richard Kosmerl Aye
Trustee Daniel Reisdorf Aye
SEQR LEAD AGENCY FOR AMEICAN CORADIUS, INC.
The following resolution was offered by Trustee Kosmerl and seconded by Trustee Burkett:
R E S O L U T I O N
RESOLVED, that in accordance with the New York State Environmental Quality Review Act (SEQR), the Village Board of the Village of Arcade hereby designates itself to serve as lead agency to coordinate the environmental review of the following activity to be undertaken within the Village:
Provision of an economic development loan in the amount of up to $40,000 to American Coradius Inc. (ACI) for working capital to facilitate the expansion of the operations of the business in Arcade.
This activity will be undertaken through the economic development loan fund created under the Village’s 1996 Small Cities Program.
In its capacity as lead agency, the Village Board has caused to be prepared an environmental assessment of the significance of and potential environmental impact of the project. The Village Board hereby accepts the environmental assessment of this project, prepared by Stuart I. Brown Associates, Inc. The Village Board further declares that, based on the environmental assessment which as been prepared, it finds that the project will result in no significant damage to the environment. Therefore, the Village Board has determined that an Environmental Impact Statement will not be required and hereby issues a Negative Declaration under SEQR for the project.
The above resolution was adopted upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Aye
Trustee Paul Burkett Aye
Trustee Richard Kosmerl Aye
Trustee Daniel Reisdorf Aye
CONCERNED BUSINESS GROUP – MISSION STATEMENT & GOALS
Phil Antonio from the Arcade Area Partnership presented a draft of their mission statement:
The Arcade Area Partnership proposed to: Work together with the Village and Town Boards of Arcade and immediate areas to act as a buffer/liaison between the boards, private residents, organizations, merchants and business to improve communication and help confront problems and concerns within the community.
The group will be meeting with a facilitator to help them with organization. The Town of Arcade is looking into grant monies for a facilitator. Currently they are looking for a committee of approximately 12 people made up of 2 government, 2 business, 2 industry, 2 lenders and 3-4 residents. They currently hold meetings on the first Monday of the month at Marco’s at 6:30 p.m. One of their primary goals is to keep businesses in the downtown area and not have them move to the outlying areas.
Tom Mazerbo from the U.S. Department of Agriculture, New York Rural Development addressed the group at the request of Town Supervisor Doug Berwanger. He briefly explained their financing programs for community and economic development. They have some grants and some low interest financing. He felt that the Rural Business Opportunity Grant could benefit a group such as the Arcade Area partnership. Mr. Mazerbo was thanked for his presentation.
FIRE DEPARTMENT
The Arcade Fire Department has requested permission to locate a drop box for clothing on the Fire Department grounds. It would be located across from the new storage building close to the driveway for easy access. The drop box is owned by St. Pauly Textiles, Inc. from Rochester, New York and it would be the responsibility of the Auxiliary to keep the area clean and to bag the clothing for pick-up. The Auxiliary would receive $40.00 for every 1,000 pounds of clothing received. Motion by Trustee Burkett, seconded by Trustee Reisdorf and unanimously carried permission be granted as long as the proper permits are approved.
Chief Williams informed the board that it was time to look at a new fire truck and that they will be forming a truck committee in the very near future.
BID OPENING – STEEL SIDING
This meeting having been duly advertised to receive bids for Steel Siding the following bids were received:
NAME LOCATION PRICE
Hulme, Inc West/North Sides $24,221
Warsaw, New York Entire Building $47,500
Just Barns West/North Sides $15,000
Java, New York Entire Building $32,950
Motion by Trustee Kosmerl, seconded by Trustee Burkett and unanimously carried the bids be turned over to the Superintendent of Public Works for his review and recommendation.
AWARD FLEET MAINTENANCE CONTRACT
Motion by Trustee Burkett, seconded by Deputy Mayor Ely and unanimously carried the Fleet Maintenance Contract be awarded to Tom’s Route 16 in Chaffee, New York for regular maintenance of gas vehicles at $19.75, diesel vehicles $37.75, no charge for pick-up and delivery with 24 hours notice and 30 days written notice with substantiation and clarification of the escalation clause.
PARK STREET RETENTION PONDS
Superintendent Kilburn stated that FEMA is currently doing an environmental assessment of the project and that we should receive notification in mid August if we are awarded the grant.
The Superintendent was also been notified that FEMA has awarded the Village a grant for acquisition of the Harter property (old Crystal Inn). This grant is to remove the building and put in additional parking for the south side of Main Street.
LIABILITY INSURANCE – TAIL COVERAGE
The Clerk questioned the board as to where they wanted to take budget monies from to cover the additional premium for the Tail Coverage they approved at a prior meeting. After much discussion a motion was made by Mayor Doster and seconded by Trustee Reisdorf to cancel the Tail Coverage, as it was not included in the original budget. The motion was defeated upon the following motion:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Nay
Trustee Paul Burkett Nay
Trustee Richard Kosmerl Nay
Trustee Daniel Reisdorf Aye
The issue was tabled until the August 3rd meeting.
SET DATE FOR PUBLIC HEARING ON GASOLINE STORAGE TANKS – TOPS MARKET
Motion by Mayor Doster, seconded by Trustee Kosmerl and unanimously carried the board schedule a public hearing on August 3, 2004 at 7:00 P.M. for an application for two gasoline storage tanks at Tops Market 658 West Main Street.
RESOLUTION MEUA ANNUAL MEETING
The following resolution was offered by Mayor Doster and seconded by Trustee Burkett:
RESOLUTION
WHEREAS, the Board of Trustees of the Village of Arcade, New York, is a municipal member of the Municipal Electric Utilities Association of New York State, and
WHEREAS, the Annual Conference of the Municipal Electric Utilities Association of New York State has been called on September 14, 15,16 and 17, 2004 to be held at the Lodge at Woodcliff, Fairport, New York, and
WHEREAS, in accordance with the bylaws of the Municipal Electric Utilities Association of New York State, each municipal member may cast one vote on each transaction properly brought before this meeting,
NOW, THEREFORE, Be It Resolved, that Superintendent of Public Works Larry A. Kilburn be and is hereby designated as the accredited delegate of the Village of Arcade, New York.
The above resolution was adopted upon the following vote:
Mayor Michael Doster Aye
Deputy Mayor Hugh Ely Aye
Trustee Paul Burkett Aye
Trustee Richard Kosmerl Aye
Trustee Daniel Reisdorf Aye
PERMISSION TO ATTEND CONFERENCE
Motion by Trustee Kosmerl, seconded by Trustee Reisdorf and unanimously carried permission be granted for Cheryl Parker to attend the KVS User Conference at the Adams Mark Hotel in Buffalo, New York on August 16, 17 and 18, 2004.
BUDGET ADJUSTMENTS
Motion by Mayor Doster, seconded by Trustee Burkett and unanimously carried the following budget adjustment for the fiscal year 2004-2005 be approved as presented by the Clerk:
Available upon request
AUDIT BILLS
Motion by Mayor Doster, seconded by Trustee Burkett and unanimously carried the Village bills be audited and paid and that the clerk be granted permission to transfer funds from the money market accounts to the checking accounts to cover such bills.
AGREEMENT ON PAYMENT OF RELEVIED PROPERTY TAXES BEING FORECLOSED ON BY WYOMING COUNTY
A letter was received from Wyoming County Treasurer, John B. Edwards, informing the Village that commencing in 2004, the County of Wyoming will no longer guarantee and pay relevied municipal taxes which are levied after the commencement of the County’s foreclosure proceeding unless the actual proceeds of sale of the relevant property exceed the consolidated tax lien which is the subject of the foreclosure. If surplus funds are available, they will be forwarded to the relevant taxing jurisdictions on a pro-rata basis. The Village will send a letter stating that they feel that any monies received from a foreclosure should be pro rated to all taxing jurisdictions.
REQUEST FOR CARRYOVER OF VACATION
Todd Wittmeyer has requested carryover of 18 hours of vacation past his anniversary date of June 22, 2004. Under the new contract an employee may carryover one week of vacation to be used within 30 days by approval of the SPW or CT and written notice is given to the payroll department two weeks prior to the anniversary date. Due to extenuating circumstances Mr. Wittmeyer was unable to take his vacation during the two weeks prior to his anniversary date due to the construction of a water line on Route 98. Motion by Trustee Kosmerl, seconded by Trustee Burkett and unanimously carried the board grant Mr. Wittmeyer permission to carryover his vacation to be used by August 20, 2004 and that this is not to be president setting due to the extenuating circumstances.
REPORTS RECEIVED
Fire Department report for the month of June was received, reviewed and placed on file.
ADJOURN
There being no further business to come before the board the meeting duly adjourned at 9:16 p.m. upon motion by Mayor Doster and seconded by Trustee Kosmerl.
_______________________
Village Clerk
